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Don't forget to use your Email Signature for Free Advertising and Promotion

A big part of your business comes from your email so it makes sense to advertise your products and/or services with every email that you send out. You can do this by having an email signature or ‘Signature Tag’ in your email. Outlook and most email clients (including outlook.com) allow you to set up your ‘Sig Tag’ so it is automatically added to each and every email going out, including replies and forwards. We often add our Facebook or LinkedIn tag in the signature – but why not make it more productive and advertise your products!

For example, in Outlook 2010, go to the home tab ‘File’ up on top left (first tab), and then select Options (usually on the bottom). When the options page opens select Email then click on the ‘Signatures’. Here you can create several signatures for different email addresses if you like or for different actions (like in a reply or in a forward). This way, you could have a certain ‘Sig Tag’ for your email groups and another one for your personal email and so on. For Outlook Express, go to Tools and then Options – then you click the Signatures tab on top of the box. In Outlook.com (new live mail) click on the ‘Gear Wheel’ on the right then select ‘More Email Settings’

A few things you want to remember when composing your signature:
1. Do not make it into a novel- no more than a few lines to get your message across.
2. Try to capture email addresses for follow-up sales and contacts if you have an ezine.
3. Offer something free that people can click and get – but make it as few clicks as possible.

Here are some examples of sigtags:
Free download will help increase sales
Subscribe to my free ezine to help improve your biz
Thank you,
RoyMogg is a marketing specialist who has
written many successful ebooks. Check out
my latest ebook here and sign up for a free gift.
Warm regards,
25% discount on all orders from this link. Click here
and get a free gift with your order and discount.
Don’t pass up the chance to advertise and/or promote your products and/or services with every email you send! Change your ‘sigtag’ periodically to feature your current specials or sales or holiday events.

Let’s do this today!

Cheers RoyMogg
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Eight Mistakes to Avoid in Intercultural Negotiation:

Eight Mistakes to Avoid in Intercultural Negotiation:

  1. Avoid looking at everything from your own definition of what is “rational,” “logical” and “scientific.”
  2. Avoid pressuring the other party with a point that he/she is not readily prepared to accept; wait for a more favorable time.
  3. Avoid looking at issues from the narrow perspective of self-interest.
  4. Avoid asking for concessions or compromised which are politically or culturally sensitive; you will not succeed with this kind of approach.
  5. Avoid adhering to your agenda if the other party appears to have a different set of priorities.
  6. Avoid speaking in jargon (i.e. using colloquialisms), which can confuse the other party and even create a feeling of mistrust.
  7. Avoid passing over levels of authority in manners that compromise the sensibilities of middle level officials.  The top tier of the hierarchy may have the power to commit the organization or governing entity, but implementation will require the support of people at intermediate and lower levels.
  8. Avoid asking for a decision when you know that the other party is not able to commit.

5 tips on how to go green at work

How To Go Green At Work And Save Cash

Every business, small or large, should be thinking of how to go green at work in order to save money and the environment at the same time. Workers can be wasteful at work. Sometimes it’s because they are not paying for their carelessness, or maybe because their boss doesn’t care either. Knowing how to go green at work, at least a little bit, is invaluable. We should all be doing it and we can easily do it too.

Here are 5 simple tip to help…

  1. The office printer is one appliance in the work place where you can start learning how to go green at work. Paper comes from trees. Trees absorb carbon dioxide, preventing it from accumulating in the atmosphere and adding to the global greenhouse effect. You can cut paper usage in half at a single stroke by simply printing on both sides of every sheet of paper. That’s one example of how to go green at work and save money too!
  2. Business travel costs a huge fortune every year. This is not how to go green at work. No one travels by bicycle, or walks to meetings. No, they travel in huge gas-guzzling jets, or along highways in comfortable cars. Business travel puts a considerable strain on the planet. The answer? Use video conferencing as much as possible. With a good high speed Internet connection and a decent web cam, you can speak to anyone anywhere in the world. There’s a good choice of conferencing software available, and all at a mere fraction of jet travel.
  3. Work from home. That answers the question of how to go green at work by cutting down on office expenses. You heat your home anyway, and as long as you have the necessary communications needed to do your job, then why not work from home! Of course, if you’re a truck driver, or a circus clown, it may be more difficult.
  4. Invoice by email. This is one of the simplest ways of how to go green at work. As in tip number one, you save on paper, and a lot of paper too. Let your customers have the option to pay online of possible. The more you can do electronically that has traditionally been done with paper, the more the planet will benefit, and you’ll save money too.
  5. Use laptops rather than stand alone computers and monitors. A laptop will consume around 50 watts of energy while in use compared to a computer and monitor, which consumes around 270 watts of energy. Also, have all laptops set so that they go to sleep if not used for more than 15 minutes. Screensavers do not save money. Quite the opposite; they use more! How to go green at work and save a lot of money? Switch off all computers and laptops when not in use. If all businesses did this they would save enough to power the city of Chicago for one year!

How to Organize Your Home Office by Jennifer Mattern

When you work from a home office, you automatically put yourself at risk for greater distractions than if you worked in a typical office environment. You may have to deal with the distractions of children, pets, your spouse, neighbours, radio, television, and your refrigerator. Don’t let home office clutter be added to the list! Having a messy or cluttered home office will do nothing more than add to your stress load and make you less productive.

Organizing your home office doesn’t have to be hard.

Here’s How:
1. Planning – Make a list of your biggest home office organization problems. Do you have piles of papers that need to be sorted, trashed, or filed? Do you have general garbage surrounding you (such as drink bottles, old magazines, etc.)? Do you have disks or CDs everywhere with files and programs that you need? Do you have a problem finding a pen or paper clip when you need one? Can you easily reach your files when you need them? You can’t start to organize your home office if you don’t identify your problem areas first.

2. Remove Trash – Trash should be the first thing you deal with once you jump into organizing your home office. If you see something that you don’t want or need, or that you can completely do without, just trash it! This could include anything from drink bottles to old copies of trade magazines to junk mail. If you’re not sure about something, ask yourself “Will I honestly need, or use, this a month or two from now?” If not, get rid of it. Make sure you have a trash can in your office at all times. If you don’t have one already, buy one so you don’t feel tempted to let trash accumulate again.

3. Filing – Find a box, bin, or even a shelf where you can put all of your „to be filed’ items. Take any loose papers you find, and place them there for the time being. Then look at your filing cabinet or drawer (if you don’t have one, now would be a good time to purchase one). Do you have your folders well organized? Do you need to create more? Work on neatening up your filing system in general, and then set aside a few hours, or even a full day, to file any papers you added to your „to be filed’ pile.

4. Digital Storage Media – If you have floppy disks, zip disks, or CDs lying around, it’s time to give them a home. Disks can be stored in plastic containers, and CDs are often best stored in binders. While you can store CDs in several ways, binders are ideal for the home office, because you can organize and move them easily, as well as being able to add adhesive tabs to binder pages for labeling.

5. Scheduling – Always keep your schedule and deadlines in front of you. When you work at home, you have to work extra hard to prove your credibility, so missing an important deadline isn’t an option. Keep a planner or PDA with you at all times. Additionally, keep a large wall calendar near your desk, so you can view general deadlines at a glance.

6. Finding Space – By this point, you should be left with only what’s necessary for you to work (and possibly a few personal items). Find a place
where you can permanently keep your writing utensils, printer paper, binders, and everything else you need on a daily basis. When you finish using something, get into the habit of putting it back there.

7. Organizing Your Computer – If your general home office space is cluttered and unorganized, chances are that your computer files are in disarray as well. You’ll find that you can work more productively if you don’t have to search for where you saved files. Simply delete anything you no longer need, clear any unnecessary icons off of your desktop area, and organize your computer’s file folders in a similar manner to your hard files.

8. Finishing Up – Once your home office area is organized, you should take some time to vacuum or sweep, wipe down your computer, monitor, mouse, and keyboard with a little bit of rubbing alcohol, and wash your desk. Touch up your cleaning every few days to help force you into the habit of keeping your home office clutter-free.

What you’ll need:

1. Trash can
2. Filing cabinet and folders
3. Cases for computer disks
4. Binder for CD storage
5. Planner or PDA
6. Wall calendar
7. Bottle of rubbing alcohol
8. Clean cloth
9. Spray cleaner for your desk
10. Time Tips:

  • Once your home office is organized and clean, touch it up frequently so clutter doesn’t re-accumulate.
  • Go digital wherever possible. File emails and documents on your computer in digital form, rather than printing everything out for paper files.
  • Only use rubbing alcohol for your monitor, mouse and keyboard. Other chemicals can damage them.

By Jennifer Mattern: I own a small PR firm and work part-time as a freelance business writer. I also run over a dozen websites and blogs including AllFreelanceWriting.com, BizAmmo.com, AllBookMarketing.com, and NakedPR.com

Keep a cool head by cooling your Hard Drive

Cooling Your Hard Drive

For several different reasons, storage is a very important part of a computer.  These days, computers do far more than they ever have in the past.  From businesses to family photo’s, storage is the ideal way to keep documents on your computer.  The most popular method of storage is the hard disk drive, which we all count on for keeping our data safe.

Even though the hard drive stores data, it isn’t perfect by any means.  Hard drive failure is very common with all computers, with no real way to prevent it.  Although there are several different reasons why a hard drive can fail, the most common is overheating.  Viruses and crashes are common as well, along with theft and accidental deletion.

With the older style and mechanics of hard drives, the RPM speed was low, meaning that the drives wouldn’t overheat.  The hard drives we use now days, have speeds between 7,200 and 10,000 RPM, meaning that they can get quite hot when they start working.  Computers of this day and age come with fans to cool everything down, with most hard drives including temperature sensors as well, so you can keep track of just how hot your hard drive becomes.

With hard drives today, overheating is a very common problem.  The faster hard drives come with speeds of 10,000 RPM, which can make the temperature soar above 70 degrees F, really heating things up inside the drive.  The mechanics on the inside are built to withstand the heat, although if things become too hot, you’ll encounter problems.  If a drive becomes too hot and ends up losing the data, it may be next to impossible to retrieve the information – no matter how good your data recovery specialists may be.

One area that suffers from the drive overheating is the platters, which are magnetic media.  Platters are what carry the data throughout the hard drive.  Platters are constructed from optical glass, aluminum, or ceramic and normally coated with a layer of magnetic material.  Once the hard drive begins to heat up, the platters will start to expand, which changes their size.  When this happens, the magnetic surface on the platters will get destroyed, which results in a loss of data.  If the physical area of the platters are damaged, it will result in unreadable sectors.

Other areas of the hard drive that can be damaged due to overheating are the read and write heads, head actuator, and the controller chip.  Hard drives are very sophisticated pieces of hardware, and can’t handle overheating.  The read and write heads are a common example, as they can easily render the drive useless if they become damaged.  If they get too hot, they don’t make any contact with media, which pretty much stops the flow of transfer from information to the computer.

To prevent your hard drive from overheating, you should always make sure that it is cooled properly and well ventilated.  You can always get additional fans and coolers, which will improve both ventilation and the flow of air in your computer.  You can buy fans and coolers at very affordable prices, which makes them an ideal investment for keeping your hard drive or hard drives cool.

You can also get software that monitors the temperature of your hard drive as well.  Whether it’s software, or additional fans, you should always ensure that your hard drives are kept cool.  By keeping them cool, you’ll greatly reduce the amount of crashes.  You’ll also increase the stability of your hard drive as well, which will make your entire computer perform much better.